How to Add an Employee in FuseOffice HRM

To add an employee in FuseOffice, navigate to:
Human Resource > Employees > Add Employee

This opens the employee onboarding form. Follow the sections below to capture all required personal, company, payroll, and compliance information for the new employee.

1. Basic Information

Start by entering the employee’s personal details.

You will enter:

  • NRC Number

  • Title / Salutation

  • First Name

  • Last Name

  • Nationality

  • Date of Birth

  • Gender

  • Driver’s Licence (optional)

  • Email Address + Confirm Email

  • Phone Number (international format supported)

Notes:

  • Email and confirm email must match.

  • NRC, names, employee ID, and salary type are required.

2. Company Information

This section defines where the employee sits in your organisational structure.

Complete:

  • Employee ID

  • Employment Type (Full-Time, Part-Time, Contract, Casual, Temporary, Intern)

  • Branch

  • Department

  • Section (appears only if the department has sections)

  • Position / Job Title

  • Supervisor(s)

  • Contract Start & End Date (if applicable)

  • Employment Status (Working, Retired, Fired, Resigned, etc.)

3. Payroll Information

Configure how the employee will be paid.

Fields include:

  • Salary Type (Salaried, Daily, Hourly)

  • Salary Amount

  • Currency

  • Shift Schedule

  • Salary Cycle

  • Employee Grade

Statutory details:

  • TPIN

  • Social Security Number

  • NHIMA Number

Leave settings:

  • Opening Leave Balance

  • Monthly Leave Accrual (optional override; defaults to company settings)

Payment Method options:

  • Bank Transfer

  • E-Wallet

  • Cheque

  • Mobile Money

  • Cash

Selecting Bank or Mobile Money reveals additional account fields.

Minimum wage validation:
If your organisation uses minimum wage templates, FuseOffice will warn you when the salary entered is below the required minimum for the selected position.

4. Custom Fields (If Enabled)

If your company has created custom employee fields, you will see an extra section.

These may include:

  • Text inputs

  • Drop-downs

  • File uploads

  • Textareas for notes

Mandatory custom fields must be completed before saving the form.

5. Additional Information

Capture supplementary personal information.

Includes:

  • Marital Status

  • Spouse Name (shown only when applicable)

  • Number of Children

  • Number of Dependents

  • Home Address

6. Emergency Contact

Enter the person to be contacted in case of an emergency.

You will provide:

  • Contact Name

  • Phone Number

  • Email Address

  • Physical Address

7. Next of Kin

Record the employee’s next-of-kin information.

Fields required:

  • Name

  • Phone Number

  • Email Address

  • Address

Saving the Employee

When all required fields are complete:

  1. Click Add Employee.

  2. FuseOffice will validate the information provided.

  3. If anything is missing or incorrectly entered, the system highlights what needs to be corrected.

  4. When successful, you will see confirmation and two options:

    • View Employee Profile

    • Add Another Employee

Important:
If the email or employee ID already exists in your company, FuseOffice will alert you before the record is saved.