How to Add Employee Custom Fields in FuseOffice HRM

Custom Fields allow your organization to capture additional employee information that is not included in the default HRM fields. You can create text inputs, dropdowns, file uploads, and more - fully tailored to your internal requirements.

To begin, navigate to:
1. Human Resource > Settings > Custom Fields

2. Click on Add Field

This opens the Add Custom Field modal.

1. Enter the Field Name

In the Field Name box, type the label you want to appear on employee profiles and forms.

Examples:

  • NRC Expiry Date

  • Next of Kin Relationship

  • Bank Branch Code

  • Uniform Size

As you type, the Preview panel updates automatically.

2. Choose the Field Type

Under Field Type, select the type of input users will fill:

TEXTBOX

A single-line text field used for short information such as:

  • ID numbers

  • Codes

  • Single-word entries

TEXTAREA

A multi-line box for longer information such as:

  • Descriptions

  • Notes

  • Addresses

SELECT

A dropdown list with predefined options.
When you choose SELECT, a new field appears where you can enter your list of options.

FILEUPLOAD

Used when you want employees or HR staff to upload a file.
Examples:

  • Appointment letter

  • Police clearance

  • Medical report

  • Certificate scans

3. Add Options (For Dropdown Fields)

If you selected SELECT, a field labelled “Enter options separated by commas” appears.

Example input:

Small, Medium, Large, Extra Large

FuseOffice automatically converts each item into a selectable dropdown option.

4. Configure Textbox Options (For TEXTBOX Fields)

If you selected TEXTBOX, two optional settings appear:

Hint Text

Guides the user on what to enter.
Example: “Enter NRC number without slashes”

Default Value

Pre-fills the field with a default input.
Example: “Not Applicable”

Both values update in the live preview on the right.

5. Set Mandatory or Optional

Choose whether the field must be filled out when adding or editing an employee.

  • Yes → User cannot save without entering this field

  • No → Optional field

Mandatory fields help enforce compliance and standardized data collection.

6. Preview the Field

The Preview panel shows exactly how the field will appear on employee forms.

As you type or change the field type, the preview updates immediately, helping you design the field correctly before saving.

Save the Custom Field

Click Add to save your new field.

FuseOffice will:

  • Add the field to all employee records

  • Display it in the employee profile under Custom Fields

  • Make the field available in employee creation and editing forms

  • Apply mandatory rules where configured

Common Use Cases for Custom Fields

Organizations typically use custom fields for:

  • Internal codes (Payroll ID, Workstation Number)

  • Compliance tracking (Licence Expiry, Permit Details)

  • HR policies (Uniform Size, Shift Group)

  • Documentation (Certificates, Contract Uploads)

  • Emergency information (Doctor Name, Special Conditions)

Custom Fields ensure FuseOffice adapts to your HR processes - not the other way around.