How to Edit Employee Information in FuseOffice HRM

To edit employee information, navigate to:
1. Human Resource > Employees > View Employees 

2. Select/search for the employee you want to edit then click on Edit on the actions icon at the far right

This opens the Employee Edit Form, where you can update personal, company, payroll, and compliance details for an existing employee.

1. Basic Information

You can update core personal details such as:

  • NRC Number

  • Title / Salutation

  • First Name

  • Last Name

  • Nationality

  • Date of Birth

  • Gender

  • Driving Licence (optional)

  • Phone Number

Notes:

  • The phone field supports international formats.

2. Company Information

Use this section to update the employee’s internal placement or status.

You can modify:

  • Employee ID

  • Employment Type (Full-Time, Part-Time, Contract, etc.)

  • Branch

  • Department

  • Section (automatically appears when the selected department has sections)

  • Position / Job Title

  • Supervisor(s)

  • Contract Duration (Start & End Date)

  • Employment Status (Working, Resigned, Retired, Fired, etc.)

3. Payroll Information

This section handles salary, payroll structure, and statutory details.

You can edit:

  • Salary Type (Salaried, Daily, Hourly)

  • Basic Pay / Rate

  • Shift Schedule

  • Salary Cycle

  • Employee Grade

  • Currency

  • TPIN

  • Social Security Number

  • NHIMA Number

  • Leave Balance and Monthly Leave Accrual

  • Payment Method (Bank Transfer, MoMo, E-Wallet, Cheque, Cash)

Additional logic:

  • If the selected job title has a minimum wage, the system will warn you when the updated salary falls below the required threshold.

  • Bank or Mobile Money options expand additional fields automatically.

4. Banking or Wallet Details (If Applicable)

Depending on the selected payment method, you may update:

Bank Transfer:

  • Bank Name

  • Branch

  • Payee Name

  • Account Number

  • Swift Code

  • Sort Code

Mobile Money / E-Wallet:

  • Wallet Number

  • Payee Name

5. Custom Fields (If Your Organisation Uses Them)

Any custom fields created by your organisation will appear here.

These may include:

  • Additional identifiers

  • Dropdown selections

  • File uploads

  • Text or note fields

Mandatory custom fields must be updated before saving.

6. Additional Information

You can update demographic and household details such as:

  • Marital Status

  • Spouse Name (if applicable)

  • Number of Children

  • Number of Dependents

  • Home Address

7. Emergency Contact

Update the emergency contact details:

  • Contact Name

  • Phone Number

  • Email Address

  • Physical Address

8. Next of Kin

Modify the next-of-kin information:

  • Name

  • Phone Number

  • Email

  • Address

Saving the Updates

When all required fields are complete:

  1. Click Update Employee.

  2. FuseOffice validates your changes.

  3. If any issues are found (e.g., duplicate employee ID, missing mandatory fields), the system will alert you.

  4. Once successful, you will see a confirmation message and a button to view the employee’s profile.

Summary

The Edit Employee form allows you to update all critical HR and payroll details while ensuring compliance, validation, and accuracy. FuseOffice will guide you through required fields, warn you of conflicts, and prevent accidental duplication.