How to Add Stock in FuseOffice Inventory

To begin, navigate to:
Inventory > Stock > Add Stock

This workflow allows you to record new stock arrivals, update warehouse quantities, and attach related purchase documents.

1. Select Purchase Date and Warehouse

Purchase Date

Choose the date the stock was received.
FuseOffice auto-fills today’s date, but you can change it using the calendar picker.

Warehouse

Select the warehouse where the stock will be stored.
Only warehouses configured for your company will appear in the list.

2. Search and Select the Product

Under Product, use the product search box to find the item you are adding stock for.

Once you select a product:

  • The system loads product details

  • Variant options (if any) appear

  • Quantity and cost inputs become editable

  • Additional order fields become visible (tax, discount, shipping)

3. Enter Stock Details

Depending on the item structure (single item or variants), you will enter:

Quantity

The number of units received.

Cost Per Unit

The purchase price per item.

FuseOffice automatically calculates the total cost for each line item and updates:

  • Total Quantity

  • Total Cost

If the product uses batches or expiry dates, the system will require:

  • Batch number

  • Expiry date

Both are mandatory when applicable.

4. Add Order-Level Details (Optional)

These fields apply to the entire stock entry:

Order Tax (%)

Percentage tax applied to the purchase.

Discount

Any discount applied by the supplier.

Shipping Cost

Additional charges incurred for delivering the stock.

Attachment

Upload related documents such as invoices, delivery notes, or GRNs.
Allowed formats: PDF, PNG, GIF, JPG, JPEG

Notes

Enter any internal comments or reference details related to the purchase.

5. Validate and Submit

When you click Add Stock, FuseOffice checks:

  • Date is provided

  • Warehouse is selected

  • Mandatory fields (batch/expiry when applicable)

  • Quantity > 0

If anything is missing, the system will display an error message highlighting what needs correction.

Once validated, the system:

  • Saves the stock entry

  • Updates warehouse levels

  • Displays a success message

  • Provides links to:

    • View Product Analytics

    • Add More Stock

What Happens After Stock Is Added

FuseOffice immediately:

  • Updates inventory levels in the selected warehouse

  • Reflects new purchase cost in product analytics

  • Enables traceability via batch/expiry tracking (if used)

  • Logs the stock entry for audit and reporting

Warehouse and product valuation reports will now include the new stock.