How to make Stock Adjustments in FuseOffice Inventory
Stock adjustments are used to correct inventory quantities when physical stock does not match system records. This may occur due to damage, loss, shrinkage, counting errors, or manual corrections. FuseOffice provides a structured adjustment tool that allows you to add or subtract stock while maintaining an audit trail.
1. Navigate to the Stock Adjustment Tool
Go to:
1. Inventory > Stock > Adjustments
2. Click on Add Stock Adjustment
This opens the stock adjustment form.
2. Select the Warehouse
At the top of the form:
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Choose the warehouse where the adjustment will be made.
The adjustment applies only to this location.
You may also enter a Reference (optional) for easier tracking.
3. Add Products to Adjust
Under the Product section:
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Use the search bar to find and select a product.
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Once selected, the product is added to the adjustment table.
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For each product line, enter:
| Field | Description |
|---|---|
| Quantity | The amount to adjust by. Must be greater than zero. |
| Action | Choose Addition (increase stock) or Subtraction (decrease stock). |
You may add multiple products to the same adjustment.
Examples
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Subtraction: Damaged items, expired stock, missing items, shrinkage.
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Addition: Found extra stock during count, correction of under-recorded items.
You can remove a product from the list using the delete (X) icon.
4. Attach Supporting Files (Optional)
You can upload an attachment such as:
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Stock count sheets
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Audit documents
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Photos of damaged goods
Supported formats include: PDF, CSV, PNG, GIF, JPG, JPEG.
5. Add Notes
Use the notes field to describe why the adjustment is being made.
Examples:
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“2 units damaged during offloading.”
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“Inventory recount corrected system variance.”
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“Found extra items during cycle count.”
These notes become part of the permanent adjustment record.
Save the Adjustment
Click Add to submit the adjustment.
FuseOffice validates:
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A warehouse is selected
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At least one product is added
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Quantities are greater than zero
If everything is valid, the system:
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Applies the stock changes
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Creates a full adjustment log for audit purposes
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Updates the warehouse inventory instantly
What Happens After Submission
If the adjustment is successful, FuseOffice will display:
“Stock adjusted successfully”
Behind the scenes:
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Addition increases available stock
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Subtraction decreases available stock
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All adjustments are stored in your stock movement history
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Warehouse totals and analytics update immediately
When to Use Stock Adjustments
Use this tool if:
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Physical counts do not match system quantities
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Items are spoiled, broken, or expired
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Loss or theft occurs
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Counting errors need correction
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You’re performing a periodic inventory reconciliation