How to Receive Stock in Transit in FuseOffice Inventory
When stock is transferred between warehouses, the receiving warehouse must confirm the received quantities to complete the transfer. This ensures accurate inventory balances, tracks discrepancies, and maintains a clean audit trail. FuseOffice provides a confirmation modal where you verify all details before finalizing the transfer.
1. Open the Confirm Receipt Window
To start, navigate to
Inventory > Stock > Stock in Transit
Locate the transfer you want to confirm, open the Action menu, and select Confirm Receipt.
This opens the detailed confirmation modal for the selected transfer.
2. Review the Transfer Information
At the top of the modal, FuseOffice displays:
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Date of transfer
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Current status (Transit)
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Reference number
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From warehouse
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To warehouse
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Shipping cost
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Any attachment included in the transfer
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Notes from the sending warehouse
This section ensures the receiving warehouse is validating the correct shipment.
3. Verify Product Quantities
Every product in the transfer is listed with the following details:
| Field | Description |
|---|---|
| Product Name | If a variant is involved, the system displays the variant name + parent product name. |
| Product Code | Internal SKU or product code. |
| Sent Quantity | The quantity recorded by the sending warehouse. |
| Received Quantity | Editable. Enter the actual quantity received. |
| Difference Category | Only enabled if the received quantity is lower than the sent quantity. |
How the system handles quantities
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If Received = Sent, no discrepancy action is required.
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If Received < Sent, the Difference dropdown becomes active.
Difference Category Options
Select the appropriate reason for the missing units:
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Damaged – Goods arrived damaged and are unusable.
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Lost – Items went missing during transfer.
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Theft – Items suspected to have been stolen.
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Error – A picking error or recording mistake.
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Other – Any reason not listed.
FuseOffice uses this information to perform accurate inventory adjustments and maintain clear stock movement logs.
4. Add Additional Notes (Optional)
A notes field is available for any extra information such as:
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Packaging condition
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Officer remarks
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Explanation for discrepancies
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Arrival confirmation details
These notes are stored permanently in the transfer history.
Confirm Receipt
When all quantities are verified:
Click Confirm.
Once confirmed:
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The transfer status changes from Transit to Completed
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Received quantities are added to the destination warehouse
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Any discrepancies are logged and reflected in inventory reports
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The transfer is removed from the Stock in Transit list
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All actions become part of the audit trail of stock movement
This step finalizes the movement and ensures the inventory numbers remain accurate.