How to Transfer Stock Between Warehouses in FuseOffice Inventory

To begin, navigate to:
1. Inventory > Stock > Stock Transfers

2. Click on Transfer

This workflow allows you to move stock from one warehouse to another, keep FIFO/Batches intact, and ensure accurate quantity tracking across your inventory network.

1. Enter Transfer Details

Transfer Date

The system auto-fills today’s date.
You can adjust it if the physical transfer occurred earlier.

Reference

Enter any internal reference (e.g., TRF-0102, PO-REF).
This helps with audit trails and reconciliation.

Status

Choose how the transfer should be recorded:

  • Transit - Goods are on the way and not yet received at the destination warehouse.

  • Completed - Goods have already arrived at the receiving warehouse.

Selecting Transit allows teams to confirm receipt later.

2. Select Source and Destination Warehouses

Transfer From

Pick the warehouse the stock is being removed from.

Transfer To

Pick the warehouse receiving the stock.

FuseOffice will block the transfer if you select the same warehouse for both.

3. Shipping Cost (Optional)

If moving goods incurs a logistics cost:

  • Enter the amount under Shipping Cost

  • This is a cost for record-keeping only; it does not change product valuation

4. Search and Add Products to the Transfer

Use the Product search bar to find the item you want to move.
When you select a product:

  • A new row is added to the transfer table

  • You can enter:

    • Batch Number (if applicable)

    • Quantity to transfer

You can add multiple products or variants.
Use the delete icon to remove a product from the list.

5. Attach Supporting Documents (Optional)

Upload a file such as:

  • Delivery note

  • Transfer request form

  • Driver’s manifest

  • Internal approval document

Accepted formats: PDF, CSV, PNG, JPG, JPEG, GIF

6. Add Notes (Optional)

Enter comments such as:

  • Transfer reason

  • Vehicle/driver information

  • Expected arrival date

  • Internal remarks for audit tracking

Validate and Submit the Transfer

When you click Transfer, FuseOffice validates:

  • Date is provided

  • Source and destination warehouses are selected

  • They are not the same warehouse

  • At least one product is added

  • Quantity is greater than zero

  • Selected warehouse has enough available stock

If anything is missing, the system will show an error message for correction.

What Happens After Submitting

If Status = Transit

  • Stock is deducted from the source warehouse

  • Destination warehouse shows Incoming Stock (but not yet usable)

  • The transfer remains open until marked Completed

If Status = Completed

  • Stock is deducted from the source warehouse

  • Stock is added immediately to the destination warehouse

  • Transfer is logged in the stock movement report

Audit Trail

Every transfer is recorded, including:

  • User who initiated the transfer

  • Quantities

  • Dates

  • Attached documents

  • Notes

This ensures full transparency and traceability.