How to Add an Employer Contribution in FuseOffice Payroll

Employer Contributions are amounts paid by the organisation on behalf of employees as part of payroll costs.
These amounts are not deducted from employee salaries and do not affect net pay.

FuseOffice calculates employer contributions automatically every payroll cycle based on the rules you define.

Where to Add Employer Contributions

Navigate to:

1. Payroll > Settings > Taxes & Benefits

2. Click on the Employer Contributions tab

3. Click on Add Contribution

This opens the Add Contribution form.

1. Description (Internal View Only) – Optional

This description is only visible to your internal payroll or HR team.
Use it to provide internal context for the contribution.

Examples:
Company pension contribution

2. Contribution Name (Shown on Payslip)

This is the name that appears on payroll records and reports.
Use a clear and recognisable name.

Examples:
Employer Pension, Medical Aid – Employer

3. Select Contribution Type

FuseOffice supports three contribution types:

a) Percentage

The contribution is calculated as a percentage of:

Basic Salary or Gross Pay

You will enter:

Contribution rate (e.g. 10%)

Monthly limit (optional)

Example:
10% of gross pay, capped at K3,000 per month.

b) Fixed Amount

A fixed amount paid by the employer every payroll run.

Example:
1,500 per month.

c) Custom Amount

Used when contribution amounts differ per employee.
After creation, you will assign contribution values individually.

4. Contribution From (Basic or Gross)

This applies to Percentage contributions only.

Basic → Contribution is calculated from basic salary
Gross → Contribution is calculated from total gross pay

5. Monthly Limit / Amount

For percentage contributions:
This sets the maximum employer contribution per month.

For fixed contributions:
This value represents the contribution amount itself.

6. Institution

Select the institution this employer contribution is paid to.

Examples include:
Pension Fund, Medical Scheme

An institution is required for all employer contributions. If the institution does not appear on the list, contact us to include it.

7. Employees Enrolled

You have two options:

  • All Employees – The employer pays this contribution for everyone.

  • Custom – Apply the contribution to selected employees only.

8. Save the Contribution

Click Add to save.
If you selected Custom, you will then enroll employees and assign amounts where required.

What Happens Next?

After creation:

  • The contribution is calculated automatically during payroll runs

  • It is recorded as an employer payroll cost

  • It appears in payroll reports and statutory summaries

  • It does not reduce employee net pay