How to Create a Payroll Schedule in FuseOffice Payroll

Payroll schedules tell FuseOffice when payroll must run and when employees must get paid.
You can choose Monthly, Semi-Monthly, Bi-Weekly, or Weekly depending on how your company pays staff.

To begin, navigate to:
1. Payroll > Settings > Pay Schedules 

2. Click on Add Payroll Schedule

This opens the schedule setup modal.

1. Choose a Schedule Type

Select one of the four schedule options:

  • Monthly

  • Semi-Monthly

  • Bi-Weekly

  • Weekly

Once selected, FuseOffice reveals the configuration fields specific to that schedule.

2. Monthly Schedule Configuration

You can run payroll on:

(A) On the Last Day of the Month

Choose Pay on Last Day
– No fixed date required.
– System automatically handles different month lengths.

(B) On a Specific Day (e.g., 25th of every month)

Select the specific day from the dropdown.
– You can choose any day from 1st to 31st.

Current Pay Period Start Date

Select the date the current pay period began.
FuseOffice uses this to calculate the next pay cycle and generate payroll periods automatically.

A summary of the next scheduled pay date will appear.

3. Semi-Monthly Schedule Configuration

Semi-monthly payroll runs twice each month.

First Pay of the Month

Choose whether the first pay date is:

  • Same Month (e.g., 15th of this month)

  • Next Month (rare cases where first pay falls after month-end)

Then select the day (1st–31st).

Second Pay of the Month

Choose whether the second pay is:

  • Same Month

  • Next Month

Then select the pay date.

Current Pay Period Start Date

Enter the date the current semi-monthly pay period started.

FuseOffice will generate a summary showing the two pay dates for this cycle.

4. Bi-Weekly Schedule Configuration

Bi-weekly payroll pays every 14 days.

Pick the Payment Day (e.g., Friday)

Choose the weekday employees should be paid.

FuseOffice will display the next two upcoming pay dates based on that weekday.

5. Weekly Schedule Configuration

Weekly payroll pays employees once every week.

Pick the Payment Day

Choose the weekday for weekly payments.

Current Pay Period Start Date

Enter when the weekly period begins.
FuseOffice shows the next scheduled payday based on your selection.

6. Processing Method (Auto or Manual)

Depending on your setup, you will see a field for:

  • Automatic Processing – payroll runs automatically on the scheduled date

  • Manual Processing – payroll staff manually run payroll on that date

A hint appears explaining the difference when you select it.

7. Name the Schedule

Enter a Schedule Name, such as:

  • Head Office Monthly

  • Factory Weekly

  • Management Semi-Monthly

This name appears across the payroll module when assigning employees.

Save the Schedule

Click Add Payroll Schedule to create the schedule.

FuseOffice validates:

  • A schedule type is selected

  • Start date is provided

  • Pay dates are correctly configured

  • Schedule name is entered

If anything is missing, FuseOffice displays a clear message.

Once saved:

  • The schedule becomes available in payroll settings

  • Employees can be assigned to it

  • Payroll periods automatically generate going forward

Why Payroll Schedules Matter

  • Ensure employees are paid accurately and on time

  • Automate payroll period generation

  • Simplify month-end and compliance reporting

  • Support different groups of employees with different pay cycles